Posted on Mon, Aug 1, 2011
Parish Mission: To create a spiritual atmosphere, with a prophetic vision, that educates, empowers and challenges the community to build the Kingdom of God.
St. Brendan on the Lake Parish Pastoral Council - Constitution
Article I. Name
The name of this organization is St. Brendan on the Lake Parish Pastoral Council.
Article II. Function and Purpose
The council is charged with prayerfully discerning parish needs, setting pastoral priorities, and empowering people to participate in the mission of Christ. It is the responsibility of the pastor to lead the council in prayerful consideration and consensual recommendation. The parish pastoral council is a consultative body that plans and coordinates the life of the parish under the leadership of the pastor.
Article III. Membership
Choosing selected members is done through nominations from parishioners in October.Names would be drawn during Mass on the first week of Advent for the number of open positions.
Selection of President:The pastor presides over the pastoral council.The pastor can allow the president to be selected from among the council membership or can name a president.The president helps to develop meeting agendas and insures leadership for all regular meetings.The committee chairs report to the council president.
Selection of other officers:The pastor can allow officers to be selected from among the council membership or has the right to name an officer. If more than one person is nominated for a position, a simple vote of the selected and appointed members would be taken.Officers would include a secretary and vice-president.At the discretion of the pastor, the officers may constitute an executive committee that is responsible for setting meeting agendas and arranging for the annual selection process.The vice-president can take a leadership role for meetings and is considered president in training.The secretary submits all minutes for approval, and manages formal correspondence.
Standing committees are formed around the major areas of parish life.Each councilor will be appointed to act as liaison for a committee.The committees are represented on the council through the regular reports of the liaisons.
Ad hoc committees can be proposed and established at a general meeting for a specific purpose or event.Ad hoc committees are automatically dissolved at the completion of the assigned task.
Frequency of meetings - Meetings are normally held monthly.
Record – Meeting minutes are shared with the parish after they are approved by the council and then posted on the web and at each site.
Decisions – Decisions are made by consensus and Roberts Rules of Order are used when appropriate.
Quorum - Normally all meetings are consultative and general consensus is sought for approvals.When formal decisions are needed, a quorum of 2/3 of the selected and appointed members is needed.
Proposed amendments to constitution shall be presented to each councilor at least seven calendar days prior to the scheduled meetings at which the question will be decided.
Number of members needed to amend the constitution will be ¾ of the selected and appointed members.
Article IX.Relationship to other parish persons and groups
The pastor administers the parish and presides over both the pastoral council and the finance council.The pastoral council works in collaboration with the pastoral staff committees and various parish organizations in setting priorities and developing plans of action.The finance council considers the financial implications of pastoral council plans and proposals.
Sample Meeting Agenda